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I Have a Photo File Organization Problem
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Oct 22, 2015 17:33:39   #
brucewells Loc: Central Kentucky
 
Chuck_893 wrote:
Thanks, Bruce! I do have a method for determining what's been worked over; I add a suffix, sometimes the word "edit," but almost always a number, as .1., which means the "first edit," and .2. for the second and so forth.

I'm gonna have to find the "painter" thingy, that I assume is in Lightroom somewhere? :?

Edit: I may have found it and my entire answer here: http://blogs.adobe.com/jkost/tag/painter-tool Probably more work than I want to do, but better now than later! :thumbup:
Thanks, Bruce! I do have a method for determining ... (show quote)


I see Julianne Kost did this video. She's good at what she does.

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Oct 22, 2015 17:34:15   #
Chuck_893 Loc: Lincoln, Nebraska, USA
 
brucewells wrote:
While renaming the file every time you work on it is an option, I personally feel it's overly time-consuming. Renaming files in LR is different than in Windows Explorer. You must establish a preset, unless I've been doing it wrongly. I would encourage the use of the color LABELS to indicate the status of any given image (as an example).

Just giving you food for thought, Chuck. Certainly not attempting to dictate to you.
Never thought you were, Bruce! I appreciate any help I can get! (I incidentally use a Mac but they're not all that different really---not any more). :-)

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Oct 22, 2015 17:38:28   #
brucewells Loc: Central Kentucky
 
Chuck_893 wrote:
Never thought you were, Bruce! I appreciate any help I can get! (I incidentally use a Mac but they're not all that different really---not any more). :-)


I must assume that the functionality in LR is identical between the two.

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Oct 22, 2015 17:42:10   #
rmalarz Loc: Tempe, Arizona
 
Chuck_893 wrote:
I've had a filing "system" in use for years. Basically everything has been filed in folders by year, with a title that tells me what the main subject was (e.g. 2015 R.E. Olds Museum), then often subfolder(s), and the image files only by their camera-generated filenames, plus suffixes I add that mean something to me, e.g., DSCN4639.raw.1.EM.jpg tells me that this file is a jpeg made from a raw capture that has been downsized for upload to EMail (EM) or other purpose, such as Flickr. The number .1. tells me it's the first rework of the original file. If I do it over I add a .2., and so forth. I have this unbelievable :shock: :roll: (yeah right) memory for every picture I've ever shot so I never have not no trubble finding stuff.

Until now. :hunf: Not that my memory is going or anything :mrgreen: but the entire "system" relies on my knowing when and where I made a particular picture, and now there are thousands of pictures going back 8+ years. So I was looking for a specific picture (made only in 2013 which is like only two frickin' years ago) and I had a hella time finding it!

Here's da t'ing:
I have done the search on the 'Hog and established that Lightroom is terrific for filing IF YOU HAVE BEEN SMART ENOUGH TO KEYWORD PICTURES, such as "cars" and "antiques" and "oldsmobile" and stuff. I have Lightroom, CC, and am ready to get to work, but.... :oops: I have never keyworded one single file.

So here's the Stupid Question of the Week: Is there a way, or a program, that can sift through an awful lot of files identified only by their original filenames and pick 'em out by subject matter? Say for example "people" or "water" or something. Flickr has a new beta feature that can actually do that (!) so I wonder if there's something that will do it in my hard drive to simplify keywording of a really awful lot of files? :mrgreen: :thumbup: (Yeah, riiiiggghht...)
I've had a filing "system" in use for ye... (show quote)


Chuck, your dilemma points out why I was wise is designing my own, photo application independent, database to keep track of my many colour slides, negatives, and digital images. That along with the multitude of cameras and lenses I've used to take the those images.

Yes, it's a two step process to search and, once found, work with a particular image. However, my system doesn't rely on outside software engineer's whims and fancies when they decide to revise an application and the current scheme no longer works. Unlikely, but it could happen.

I just haven't revised my database to call a particular application to work on an image. But, finding them is a whole lot easier, even if they are moved to a different system.
--Bob

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Oct 22, 2015 17:54:36   #
Chuck_893 Loc: Lincoln, Nebraska, USA
 
rmalarz wrote:
Chuck, your dilemma points out why I was wise is designing my own, photo application independent, database to keep track of my many colour slides, negatives, and digital images. That along with the multitude of cameras and lenses I've used to take the those images.

Yes, it's a two step process to search and, once found, work with a particular image. However, my system doesn't rely on outside software engineer's whims and fancies when they decide to revise an application and the current scheme no longer works. Unlikely, but it could happen.

I just haven't revised my database to call a particular application to work on an image. But, finding them is a whole lot easier, even if they are moved to a different system.
--Bob
Chuck, your dilemma points out why I was wise is d... (show quote)
Thanks, Bob! I fortunately no longer have negatives or slides (well, I do but that's another kettle of overripe fish that I cannot deal with). :hunf: All I want to do is be able to locate an image whether I can recall when I took it or not. The one I was hunting for yesterday was a shot of Dingmans Falls in Pennsylvania. I knew it was 2013, but on that trip I think I filed some 1,500 pictures, not all keepers (and yes, I should shovel out the detritus!), but I was looking for the original (at the time) jpegs (I'm shooting raw now but that was then). :-)

The problem was just sifting through all those images, trying to find like three original files, and it took a while, longer than it used to. I'm on Flickr and I've noticed that they have this really cool beta that can sort all the stuff you've uploaded by date or by subject matter! It's not perfect, but it's pretty terrific, so I was wondering if such a beast existed that could help me sort my own files that THROUGH MY OWN FAULT :oops: :cry: :? have never been so sorted.

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Oct 22, 2015 18:31:26   #
rmalarz Loc: Tempe, Arizona
 
Chuck_893 wrote:
Thanks, Bob! I fortunately no longer have negatives or slides (well, I do but that's another kettle of overripe fish that I cannot deal with). :hunf: All I want to do is be able to locate an image whether I can recall when I took it or not. The one I was hunting for yesterday was a shot of Dingmans Falls in Pennsylvania. I knew it was 2013, but on that trip I think I filed some 1,500 pictures, not all keepers (and yes, I should shovel out the detritus!), but I was looking for the original (at the time) jpegs (I'm shooting raw now but that was then). :-)

The problem was just sifting through all those images, trying to find like three original files, and it took a while, longer than it used to. I'm on Flickr and I've noticed that they have this really cool beta that can sort all the stuff you've uploaded by date or by subject matter! It's not perfect, but it's pretty terrific, so I was wondering if such a beast existed that could help me sort my own files that THROUGH MY OWN FAULT :oops: :cry: :? have never been so sorted.
b Thanks, Bob! /b I fortunately no longer have n... (show quote)


Chuck, nothing of which I'm aware can do the identification, other than file name. The rest require input of some sort.

Yes, it's tedious, but once it's done, and one keeps up with the practice, searching etc. becomes a lot quicker process.

My personal experience was taking 4 hours to find a particular colour slide. I needed it for a memorial page, knew the subject, knew the time frame when I took the photograph, but still needed that much time to successfully find the slide.

That was when I decided to put my computer background to work and design relational databases covering images, cameras, and lenses. The added bonus was being able to provide information to my insurance agent regarding equipment.

This was all before LR and during the infancy of PS, probably about 14-15 years ago.

If I were to do the same thing today, I'd probably opt for a document control program, one that is general public license. I've not looked into these, as I've already devoted a significant amount of design and programming time into my system.
--Bob

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Oct 23, 2015 02:33:19   #
BHC Loc: Strawberry Valley, JF, USA
 
Rongnongno wrote:
Invite searcher via pm to help you out. He is the expert.

Searcher is a Crown Jewel; I do so hope he has looked into the possibility of cloning himself for future generations!

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Oct 23, 2015 05:48:53   #
sueyeisert Loc: New Jersey
 
In Lightroom library module under text you can search by file name.
Chuck_893 wrote:
I've had a filing "system" in use for years. Basically everything has been filed in folders by year, with a title that tells me what the main subject was (e.g. 2015 R.E. Olds Museum), then often subfolder(s), and the image files only by their camera-generated filenames, plus suffixes I add that mean something to me, e.g., DSCN4639.raw.1.EM.jpg tells me that this file is a jpeg made from a raw capture that has been downsized for upload to EMail (EM) or other purpose, such as Flickr. The number .1. tells me it's the first rework of the original file. If I do it over I add a .2., and so forth. I have this unbelievable :shock: :roll: (yeah right) memory for every picture I've ever shot so I never have not no trubble finding stuff.

Until now. :hunf: Not that my memory is going or anything :mrgreen: but the entire "system" relies on my knowing when and where I made a particular picture, and now there are thousands of pictures going back 8+ years. So I was looking for a specific picture (made only in 2013 which is like only two frickin' years ago) and I had a hella time finding it!

Here's da t'ing:
I have done the search on the 'Hog and established that Lightroom is terrific for filing IF YOU HAVE BEEN SMART ENOUGH TO KEYWORD PICTURES, such as "cars" and "antiques" and "oldsmobile" and stuff. I have Lightroom, CC, and am ready to get to work, but.... :oops: I have never keyworded one single file.

So here's the Stupid Question of the Week: Is there a way, or a program, that can sift through an awful lot of files identified only by their original filenames and pick 'em out by subject matter? Say for example "people" or "water" or something. Flickr has a new beta feature that can actually do that (!) so I wonder if there's something that will do it in my hard drive to simplify keywording of a really awful lot of files? :mrgreen: :thumbup: (Yeah, riiiiggghht...)
I've had a filing "system" in use for ye... (show quote)

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Oct 23, 2015 07:36:42   #
jerryc41 Loc: Catskill Mts of NY
 
Ideally, you buy your first camera on the same day you buy Lightroom. You have a paid instructor by your side to explain how to setup LR and do the Keyword routine. I have over 40 thousand images, so it's too late to start adding half a dozen keywords to each one.

For years, I've had folders and subfolders for different topics. Travel > England, Caribbean, etc. Cars > Ford, Old, Antique, etc. It's not a perfect system, but it's the best I can do with what I have, and it works (more or less) for me.

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Oct 23, 2015 08:25:56   #
mborn Loc: Massachusetts
 
Chuck_893 wrote:
By "spray can," do you mean what Don said? "You would still need to enter the keywords to be applied, but you can apply them to multiple images at one shot if that helps. Either by selecting multiple images and entering the keywords, or by entering keywords to a single image, then copying keywords to all the other images." That sounds like a solution, plus sorting things into collections... I'm just trying to see if someone knows of a lazyman's way... :D


To keyword old photos takes time, now in LR there is a smart collection that will show all photos without keywords Start with that the sort by dates and go for it

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Oct 23, 2015 08:37:38   #
Whuff Loc: Marshalltown, Iowa
 
I use Lightroom but don't use it for file organization but probably should. Beware of one drawback to the Lightroom catalogue. If you move any files, it has to be done through Lightroom. Any photo files moved in any other manner will result in Lightroom not being able to find that file. That particular peculiarity results in a question to this forum almost daily.

Walt

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Oct 23, 2015 10:14:10   #
tpelczy
 
put your photos on google photo. you can type in a word like waterfalls and they'll come up. it isn't perfect , but it works for me. the other thing is if you download on to lightroom you can enter key words, then when you want to find photos you type in the key words

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Oct 23, 2015 10:50:26   #
russelray Loc: La Mesa CA
 
I have been using Windows computers since 1983, and since I came from the office management world, it was easy to apply office management to photo management.

Back when DOS was an 8.3 naming convention, I made do, but then when Windows opened up the naming convention, I took advantage of that. With 256 characters allowed, it was easy to name a photo whatever I wanted to name it: "seagull blacks beach san diego ocean cloudy sky water original raw." That made a search extremely easy, regardless of what I was using to do the search.

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Oct 23, 2015 11:49:31   #
John_F Loc: Minneapolis, MN
 
Given that you have a huge load of images, have you thought of using a relational database. I use FileMakerPro. After you get the hang of how they work, it would be a breeze.

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Oct 23, 2015 11:55:52   #
Moles Loc: South Carolina
 
Don't know about sorting by subject matter automatically, but Photo Mechanic allows lightning-fast review of the photos in a file. Only $150, best software buy out there if you need to review lots of pictures quickly.

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