marcomarks wrote:
Which then leads me to ask if you back this up on an external drive so that your years and years of file naming and sorting doesn't get lost in the blink of an eye.
Yes, I use TimeMachine to automatically back things up. I also have photos on CDs and on yet another external hard drive that is usually disconnected from my system (manual backup of selected material).
marcomarks wrote:
Personally I use a more generalized folder naming system. For example, a root folder may be "Our Family". The subfolders may be 2013, 2014, 2015, etc. In each of those I'll have folders named as the event, location, person or people in that string of files, or range of days of that year in which those photos were taken. Inside there I'll have a "RAW" folder of everything pertaining to that event (the RAW extension of the file tells me which camera it was), person, location or range of days of the photos, and a "Finished JPG" and/or "Finished TIFF" folder of those I edited and re-saved as a different format.
I put all animal subjects together in a root folder, all family in a root folder, all vehicles in a root folder, all friends in a root folder, all vacations in a root folder, etc. Of course, all those root folders are inside "My Pictures" so they're grouped. So if I want a photo of an eagle, I click animals, birds, eagles, and there I am. Then look at JPGs first to see if I edited the eagles, and if I didn't, switch to the bigger RAW folder. Everybody is different but that's how I simplified mine. The attached data tells me the date it was shot and all the camera information about the shot so I don't need to repeat any of that.
Personally I use a more generalized folder naming ... (
show quote)
Having read about LR (I don't have it) and having used a few other photo organizing applications (iPhoto; ACDsee) I would suggest that your higher level organizational structure is what "albums" would be for. When you create albums you don't actually move the photo, but rather create a directory of sorts that contains the pointers to the actual photo. That allows the same photo to be used in several collections, thereby avoiding making duplicates of the photos when, as someone in this thread alluded to, you have your uncle Fred (family) riding an elephant (animals) while on safari (vacations). And yes, I know that keywords are also useful for this purpose.
Perhaps I wasn't specific enough in my original post as to what I am doing and why. My filing approach is based on the principle of filing my photos as my "negatives" -- and ALL of them without deletion -- in numerical sequence based on the file number from the camera (thus, also in chronological order). Since I am not presently using LR or other such organizational software I don't have "albums". However, I do have subfolders of my "negatives" under MyPictures that are named with some high level descriptive title and the month/year of the photos. And since those high level folder names begin with the first and last photo number in the subfolder they are displayed in alphabetic/photo-number/chronological order.
Within those folders I may have more subfolders with similar naming schemes, as in my month-long trip to China where I created subfolders for each day of shooting labelled with the name of the city or activity of that day, but eventually I get down to an actual photo file that is named with the camera-assigned number and then my text descriptions. So if I want to find my photos of the terra-cotta warriors I know to look in the main folder China, then the subfolder with Xian in the name, and then I will find my 150 photos of that subject. And yes, I could simply use the OS capability and search for "terra-cotta" and it would find all of those photos, and maybe even the next higher parent folder if it contained that word in the folder name, and maybe all my emails that contained that word, and
and then I would start filtering the results by restricting the search to MyPictures. Lots of choices to easily locating a specific photo.
Since hard drive space is relatively inexpensive these days, I do sometimes create my own albums/collections based on some topic, but when I do that I actually make another copy of the photo and put it in there. These collections might be anywhere on my hard drive based on the intent. If I am sending/emailing someone smaller files of my China trip I would put this collection under the main folder China; if I am selecting photos for a travel article I may put that collection under publishing/travel_articles/NatGeo [I wish!!] alongside the manuscript. But I always retain the camera-assigned number so that I can always go back to my negative.
Bottom line and the main point of my original post is that I file ALL of my photos as if they were negatives in numerical sequence, and I retain that photo number no matter where I may have other copies of that particular photo. And any manipulation of the photo is done on a copy of that photo so that I can always get back to the original, much as PP does not change the original RAW file itself. Someday I will make the move to LR or similar but for now I do some of that bookkeeping manually.
But I have ALL of my negatives, duds included, so that I don't fret over having misplaced/misnamed/lost a photo. OCD perhaps, but it is simple, logical, it works for me, and I thought it might provide some ideas for folks who were asking questions about organizing their photos.
JF